Room Hire and
Booking Terms and Conditions

Car Parking


Please note Colbea can offer two parking spaces with all our meeting and training room bookings, with the exception of limited disabled parking, blue badges must be displayed.

 

There are several public car parks within close proximity to our Business Centre, for the further information Town Centre car parks  · Colchester Borough Council

 

Please ensure you pass this parking information on to your delegates to avoid any embarrassment on the day of your event.

 

 

Conditions of Hire

 

Our meeting and training rooms are available for hire from 9.00am to 5.00pm – Monday to Friday, excluding National/Bank Holidays. Bookings outside of these times/days may be available, subject to availability, by contacting bookings@colbea.co.uk. If the room(s) is booked outside of these hours, a surcharge of £50 plus VAT per hire will be applied.

 

At the conclusion of your hire it is your responsibility to leave the premises in a clean and tidy condition with all furniture put back as it was found. Any damage to the premises, furniture or fittings is the responsibility of the hirer. Any repairs/ replacements will be charged accordingly, in addition to cost of hire.  Please make sure the premises are vacated on time at the end of the hire time.

 

 

Payment of Hire Fees

 

Payment is due at the time of booking. Your room booking will not be confirmed until the booking form is returned, and full payment received.  Any fees remaining unpaid beyond that date will incur additional administration costs at the rate of £10 per week.

 

Please contact bookings@colbea.co.uk for full room hire rates.

 

 

Cancellation

 

A full refund will be given if cancellation is received in writing 72 hours before the date of the booking.  If cancellation is received outside of this timescale, full payment will be required.

 

 

Fire safety

 

Hirers are responsible for acquainting themselves with the fire safety instructions provided and providing them to any delegates they may have. Delegates must be kept under control and comply fully with the instructions. The fire alarm is tested every Wednesday at 11am. The fire assembly point can be found to the front of the bike store. We strongly advise familiarising yourself and your delegates with the location of the fire escapes.

 

 

General Information

 

There is a kitchen/common room on the ground floor with tea and coffee facilities. We also have a microwave and fridge for general use.

 

 

Smoking

 

There is a no smoking policy at our Business Centre.  There is a designated covered Smoking Area in the car park where there is a bin for used cigarettes and a seating bench.  The areas outside the doors of the Business Centre are not designated smoking areas and should not be used for smoking breaks.

 

 

 

Please contact bookings@colbea.co.uk with any queries.